Office Administration Manager (f/m/d)

Permanent employee, Full-time · Herzogenaurach

Team triumphs ego – and that’s how we play.
We keep it real – as a diverse team of talented individuals, we act together to make our world a happier place. Explore more about our community culture here:

For our act.3 Headquarter in Herzogenaurach, we are looking for an OFFICE ADMINISTRATION MANAGER (F/M/D) to support our community in the day-to-day operations, in regards to all relevant tasks to keep the office run, develop excellent office standards and be the first community member for externals clients to represent our act.3 brand as well as provide a positive and great atmosphere in our office.
We are looking for a communicative and efficient personality who identifies with our brand and strategy. You will have the opportunity to develop creative ideas and standards and work independently within the Head Office team, representing our CEO within our company.
You will actively...

  • Work independently. You are good at managing yourself, creating an overview of all relevant company insurance, and processing all insurance cases in cooperation with the Head Office.
  • Connect. You will be the official account of all insurance service providers.
  • Secure. As Data Protection Officer for all departments within act.3 in cooperation with our external law office.
  • Welcome. Front office tasks, e.g. handling entrance and receptionist tasks, mail service, taking care of meeting rooms and kitchen duties.
  • Organize. Contact our Facility Management: e.g. cleaning companies, maintenance services or landlords. 
  • Manage. You will be our internal account for office equipment service.
  • Shine. Develop excellent office standards and be the first impression for external clients to represent our act.3 brand and community. 
  • Care. Support our act.3 community and spread a positive vibe in our Homebase.
Real impact comes from real people and real stories, and your story looks a little like this…
  • Educated. Apprenticeship in the field of an office clerk, insurance clerk or feel-good management or work experience in a related area (e.g. Ausbildung zur Bürokauffrau/Mann, Versicherungskauffrau/Mann)
  • Skilled. Ideally, you have completed data protection training.
  • Communicative. Excellent communication skills.
  • International. You have excellent German language skills, and you are fluent in English.
  • Customer-oriented. You have a strong customer focus.
  • Purpose Driven. You are driven to create real change in people's lives. 
  • Team player. You are a great team player.
  • Open-minded. You are an open-minded person, and you are always interested in the newest trends.
  • act.3 on tour: join our community and work in an exciting international and interdisciplinary environment with over 18 community bases spanning 6 continents.
  • Community moments & celebration: regular community events & get-togethers including our annual global community summit and festival; ACT.CON.
  • Learning & education: access to training, workshops, and custom personal development programs via our ACT.CADEMY.
  • Our way of acting: inspiring office design and set-ups and opportunities for flexible work arrangements.
  • Culture Clubs: create or be part of platforms for passions and shared interests.  
  • Feel good management: open access to drinks and healthy buffets in our community bases.  
  • Recharge: 28 days of holiday per year for all full-time team members and an extra day added after 5- and 10-years commitment.
  • Special discounts: exclusive offers and discounts for brands, events, and travel available on our corporate benefit platforms.
  • Thinking ahead: option to start or continue a pension plan.
  • Mobility solutions: based on your location we offer mobility solutions such as local travel passes, company cars and bike leasing.
act.3 is an equal opportunity employer. We believe real impact comes from real people and real stories. Everyone has a story to tell, and it is important that they are heard, valued, and respected. No matter where you come from, what you look like, or what your passion is, we celebrate our uniqueness and actively empower an inclusive and equitable world for all. Our community is for everyone, and so is our workplace. Mind matters more than numbers; we value real relationships built on trust and respect. We see each other at eye-level, inside and outside of work. This means we believe in heart counts and not headcounts. It’s our differences that enable us to shape the future of brands through people, community and culture and make our ideas happen.  
About us

We are a community of real  people who turn our passion into impact. We shape the future of brands through  people, community and culture. We make ideas happen.

We began our journey as an exclusive partner of adidas, UEFA, and FC Bayern in 2012, from our headquarters in Herzogenaurach, Germany. Since then, we have continued to push the boundaries of human interaction. We understand what society and our world need.

Our purpose is to enable each  other and brands to create real change in people’s lives, ultimately making our  world a happier place. Community and culture are therefore a core part of our  work. We approach marketing holistically and have expertise in strategy,  creative and experiences. We are now a global community with over 250 individuals  in 18 global offices spanning 6 continents. We collaborate with handpicked  partners all over the world to bring beauty to the spheres of sport, culture  and sustainability.

Your application!
We appreciate your interest in act.3. Please fill out the following short form. If you have any difficulties uploading your data, please contact us via email at

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